Mandatory corporate postings

An employer is obliged to make certain information known to his employees. While most of this information can be communicated by any means, others, on the contrary, must be made available by means of mandatory posting. If you fail to fulfil your obligations, you may be subject to a criminal sanction.

What are the mandatory postings?

Regardless of the size of your company and the number of your employees, the following information must be posted on a mandatory basis in your company: a no-smoking and no-smoking sign, collective working hours, union communications, contact details of the labour inspectorate (with the name of the competent inspector), the single document for assessing occupational risks, contact details of the occupational physician, contact details of the emergency rescue services in the event of an incident, safety and fire instructions in accordance with standard NF EN ISO 7010, instructions and warning of a danger zone, weekly rest periods, texts on the fight against discrimination in recruitment and the organisation of paid holidays. For more than 10 employees, a poster should be added on how to elect employee representatives. From 20 employees onwards, the company’s internal rules and regulations should be posted, as well as the penalties. In the event of failure to comply with your posting obligations, in the event of an inspection, you risk a fine ranging from 750 euros to several thousand euros and a prison sentence of 1 year.

Warning! Mandatory billposting must comply with labour law. In order to avoid omissions, it is strongly recommended that you entrust the design of your display to a professional specialized in the sector.

What type of signage should I choose?

There are several ways to design a poster. The simplest is to print an online model on A4 paper. It’s up to you to choose the model that best suits your company. Just fill in the free fields. Since these templates are not laminated, keep them away from moisture. But you also have the option of combining all the information on the mandatory company signage on the same panel. This is known as an all-in-one panel. However, make sure that the information is up-to-date and complies with legal requirements. The advantage? All legal requirements are available on one and the same billboard, in A3 or A2 format. In addition, the price is more affordable. However, there should be enough space to put up the poster. On the other hand, unit displays will cost you more but can be installed in different strategic locations.

Finally, there is a last alternative: the erasable PVC sign.  You will then be able to update the information at any time, without changing the poster. In any case, if you order a compulsory display, the price will depend on the medium used and the size (A2, A3 or A4), varying from around ten euros to more than a hundred euros. So buy the format that suits you, according to your means. In any case, don’t hesitate to compare offers before making a commitment. This will allow you to save money.

Where should I put the mandatory postings?

The mandatory billboard must be installed on the company premises. Admittedly, the Labour Code has not imposed any particular requirements regarding installation. Nevertheless, it is better to put them in a place that is easily accessible to all employees. In this way, use well-lit walkways. You can, for example, put your posters at the entrance to the company, on the door of your premises, in a place that has been designated for posting… For safety instructions, you should put them next to emergency exits, a fire extinguisher…

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